NACO-Music Project | PCC/NACO: General FAQs | FAQs on the 670 | Normalization rules | NACO Participant's Manual, 3rd ed. | FAQs for non-Latin script data in NARs

Preface

This handbook is a compilation of examples with explanations for creating citations for sources of information in the authority record. It does not encompass establishing the heading itself; only how to cite the sources in which information necessary to create the heading was found. The examples are not to be regarded as "rules." The fields that are affected are:

670: Source data found: includes information about the name or title represented in the 1XX field, including facts that contribute to the identification of the heading and that justify the choice of the form used as the 1XX heading and references to it.

667: Non-public general note: gives information of permanent value and general interest that is not necessarily taken from the item being cataloged.

675: Source data not found: lists consulted sources in which information about the 1XX heading might be expected to be found, but was not.

Generally, only the NAR number, 1XX field, and 670 field appropriate to the example are included, even if the authority record has cross references and multiple 670 fields. When needed to illustrate a point, cross references and multiple 670 fields are included.

This handbook was compiled in 1992, with the assistance of Jeffrey Earnest, and revised in 1994. Several people's contributions need to be acknowledged. Ralph Papakhian and Sue Stancu at Indiana University, Linda Barnhart at University of California, San Diego, Mark Scharff at Washington University in St. Louis, and Harry Price and the late Virginia Gifford at the Library of Congress, contributed and commented on the first and revised drafts. Jennifer Bowen and Laura Snyder at the Eastman School of Music, Sibley Music Library, provided examples for the first version. It was completely revised in 1998 and continues to be updated as needed.

The NACO Music Project's (NMP) goal is the cooperative contribution of music name and name/uniform title authority records to the LC Name Authority File as part of the national NACO project. All music headings should be contributed as part of the NACO Music Project. NMP is administered through a funnel configuration under the purview of the Music Library Association's Cataloging and Metadata Committee, coordinated by Alan Ringwood at Sibley Music Library, Eastman School of Music. Utilizing e-mail, the NMP coordinator and independent NMP participants review the headings of new participants until they become independent. Those independent participants then review new participants' headings until they too become independent. Independent status is defined as having the authority to contribute name and/or name/uniform title authority records without review. A participant can become independent in stages, with names first, then name/uniform titles, or both at once. Although participation in NMP is granted to the combined individual and institution, independent status for an NMP participant is achieved through the NMP review and testing process, not through the status of the home institution.

NMP has established a number of ways of training and communicating with its members. First, this handbook provides instructions for formulating the 670 fields in the authority record. Second, NMP has a e-mail list used for various purposes: to ask general questions concerning establishing a heading or citing information in the authority record, to make announcements of interest to all NMP participants, and to announce new developments or revised documentation. Third, while still administered under the Music OCLC Users Group, during the annual MOUG meeting, which usually precedes the annual Music Library Association meeting, the NMP participants meet to discuss new developments and air concerns.

Currently, the project comprises more than 60 music libraries or collections in various stages of training, at university, college, conservatory, and public libraries. New libraries can be added in several different ways:

• Music catalogers at newly-trained NACO institutions ask to participate;

• Music catalogers at libraries not in the NACO program apply in response to a call for applications;

• Music catalogers at an NMP library move to a new position, and request to continue their NMP participation there.

For more information about the NACO Music Project, contact Alan Ringwood, Head of Cataloging, Sibley Music Library, Eastman School of Music (e-mail: aringwoo@esm.rochester.edu).

The handbook does not replace any other related documents, such as RDA, DCM Z1, etc. It is not an official publication of NACO, LC, or PCC. It is revised following the release of any related Library of Congress revisions. The handbook is meant to be an aid to creating authority records, and not necessarily to be considered written in stone. Current changes in LC documentation, such as Z1, now allow for considerable cataloger judgment in many areas of the authority record.

Reporting changes to MCB

Reporting heading changes for inclusion in the Music Cataloging Bulletin (MCB) to the Editor

Report all changes to 1XX fields music-related authority records to the MCB Editor.

Include the following information:
° the old form of the heading
° the new form of the heading
° the LCCN (not the OCLC ARN) (See the instructions above)

Remove delimiters and subfields.

If there are diacritics in the heading that have been removed, indicate so:

The name of the diacritic follows the letter to which it applies:
Donizetti, Gaetano, 1797-1848. Cre[acute]puscule
to
Donizetti, Gaetano, 1797-1848. Nuits d'e[acute]te]acute a[grave] Pausilippe. Cre[acute]puscule no2003074096

Studio for New Music (Moscow, Russia)
to
Studiia novoi muzyki (Moscow, Russia) (diacritics omitted)

When a heading with diacritics is pasted from OCLC or a Word document into an e-mail message, the result can be indecipherable:

Vostr?a´k, Zbyne?k,
Enăchescu, Voicu
Eben, Petr. PiÌsneÌŒ z TeÌŒsÌŒiÌŒnskaÂ

If it could be unclear how a record has been changed, indicate the change:

Say Hi (Musical group) (no2008050345) (removed extra space preceding qualifier)

When reporting the addition of a death date, cite the previous form and the new form:

    Albert, Stephen, 1941- to Albert, Stephen, 1941-1992 (n 86143547)

If only the name portion of a composer's heading has been changed, it is not necessary to report the associated name/title heading changes or other associated NARs. Even though this name appears as a see also reference for Trio Pasquier (n 82217167), and the see also reference has had the death date added, report only the name record and not the associated record for the MCB.

    Pasquier, Pierre, 1902- to Pasquier, Pierre, 1902-1986 (no 92024918)

When reporting changes for the MCB, report only name/title headings in which the title portion of the heading has been changed along with the name portion of the heading.

    Presser, William, 1916- to Presser, William, 1916-2004 (n 81035966)

and

    Presser, William, 1916- Quintets, trumpets, horn, trombone, tuba, no. 4
    to
    Presser, William, 1916-2004. Quintets, no. 4 (n 88617462)

Citing main entry in the 670

When establishing headings for persons, corporate bodies, or name/title combinations, the first 670 field should represent the work being cataloged. If the item used to establish the heading is not a book, score, or serial, use an abbreviated general material designator in brackets before the date, e.g. [SR], [VR], [MI].

Main entry is the person or corporate body in the 1XX field

For personal name headings, use the last name and initials (with no spaces) for forenames for the person considered the main entry for that work.

nr 94008904

When the main entry is a forename with subfield c following it, include the information in subfield c in the 670 field:
no919344

nr9519224

nr92984

n87887393

For corporate name headings, give the heading abbreviated as much as possible within the limits of intelligibility when the corporate body is considered the main entry for that work:
nr9416247

Main entry is not the person or corporate body in the 1XX field

When the person or corporate body in the heading is not the main entry for the work being cited, use either person/body followed by a title or a title only. If the work is entered under a personal or corporate heading, give the heading abbreviated as much as possible within the limits of intelligibility. Use initials (with no spaces) for forenames of authors entered under surname.

Main entry is the composer:
nr9218498

Performer is main entry:
nr929111

Main entry is title:
no9116071

Performing group is main entry:
nr9115327

The name of a conference is main entry:
nr9240246

When the main entry doesn't represent the person responsible for the title being established in a name/title authority record, it is an option, for the purposes of clarity, to include to the statement of responsibility for the person represented in the heading:
no2001002686

no2007015446

It is not necessary to do so, however:
no2002041437

Standard ways of citing various reference and bibliographic sources

These are some of the most commonly used references and one or two standard ways of citing them in 670 fields.

When a print source is arranged alphabetically, do not cite page number. When an entry appears in a location other than where it would be found alphabetically, cite volume and/or page number. When citing a location within a source, use a colon before the indication of location, e.g. [Title of source]: ‡b p. 35 [data]

When establishing name/title headings, check existing authority records for similar name/title headings for that composers. Often, LC uses a brief citation, such as "Schmieder, 2. Ausg." and using this abbreviated form can save time and keystrokes.

Altmann, W. Kurzgefasstes Tonkünstler-Lexikon, 15. Aufl.: ‡b ___. T.

Anderson, E.R. Contemporary Amer. composers, 2nd ed.

ASCAP, 4th ed.

Baker, 8th ed.

Baker, centennial ed.

BSB-Musik [also cited as Bayerische Staatsbibliothek. Katalog der Musikdrucke]

Ceskoslovenský hudební slovník

Claghorn, C.E. Biog. dict. of Amer. mus.

Cohen, A.I. Int'l. enc. of women composers, 2nd ed.

Compositores de América: ‡b v. ___

CPM to 1980

Dicc. de la mús. española e hispanoamericana

Diz. enc. universale della mus. e dei musicisti

Eitner. Quellen-Lexikon

Enc. della mus., 1972

Grove, ___ ed. [any edition other than New Grove or New Grove, 2nd ed.]

    Also used: Grove's dict. of mus. and musicians, ___ ed.

Guinness enc. of popular mus.

Honegger, M. Dict. de la mus., 1986

Int. ww in mus., ___ ed. [for 1st-14th eds.]

    Int. ww in mus., classical, __ ed. [for 15th ed. on]

    Int. ww in mus., popular, __ ed. [for all eds.]

Journal title, Month abbrev. year: ‡b p. ___

Ki kiscoda magyar zeneéletben

Kutsch, K.J. Unvergängliche Stimmen, 2. Aufl.

    1987 ed. cited as Kutsch/Riemens, 1987-

MGG

MGG Suppl.

MGG, 2.[, neubearb.] Ausg.

Mus. index, [year] cumulation

Muz. ents.

Muz. ents.: ‡b v. 6, dop. ___

New Grove

New Grove, 2nd ed.

     Grove music online, [date of search] ‡b ([data]) [For more information, see Grove music online below.]

New Grove dict. of Amer. mus.

Norton/Grove dict. of women composers

NYPL. Dict. cat. of the mus. coll. ‡b (hdg.: __________ ; usage: [if different from hdg.] ; variants: __________)

OCLC, [date of search given in this form: Feb. 2, 1997] ‡b (hdg.: __________ ; usage: [if different from hdg.])

Pazdírek

Riemann Musik Lexikon, 12. Aufl.

Riemann Musik Lexikon, 12. Aufl. Suppl.

Sohlmans musiklexikon, 2nd ed.

Stieger, F. Opernlexikon: ‡b ___. T.

1. T. = Title Katalog

2. T. = Komponisten

3. T. = Librettisten

Ww in Amer. mus., classical, 2nd ed.

Zenei lexikon

Citing reference sources and databases

When a print source is arranged alphabetically, do not cite page number. When an entry appears in a location other than where it would be found alphabetically, cite volume and/or page number.

There are two instances of prescribed punctuation. When citing a location within a source, use a colon before the indication of location (e.g.: New Grove: ‡b v. 16, p. 742). When citing headings found in bibliographic sources, specific punctuation is prescribed: [Source] ‡b (hdg.: [data])

This is a straight forward example of citing an encyclopedia in which the entries are arranged alphabetically:
nr9140037

Both the volume and page of New Grove are cited because the entry for Johann Ernst Bach is included in the article on the entire Bach family, not under Bach, Johann Ernst. The name is cited in direct rather than inverted order, as that is how it appears in the source:
no9014009

Another form that seems to be accepted is:

In this citation also, the name is also cited in directed order.

This form of citation is also useful for citing information from articles not about the person or corporate body being established:

The volume and page of New Grove American are cited because the entry is under an entry for the entire family:
nr9145292

Indicate edition if other than the first:
no9012924

nr9229805

no9014525

There are two parts to this source, so the Teil must be indicated:
nr9145304

In this case, the page was also cited because the information was in an entry for the entire family:
nr924795

When citing information from this set (Compositores de América), cite only the volume when the articles are in alphabetical order by composer in that volume. In some early volumes entries are not in alphabetical order, so for these, page numbers would also have to be given, as in the next example:
nr9135296

In volume three of this set, the composers are not given in alphabetical order, thus the page must be cited as well:
no883169

n0063145

This is cited from an LC card, as a bibliographic source rather than as a reference source. Usage is cited because it is different from the heading found in the source:
nr9212642

NUC pre-56 cited as a bibliographic source rather than as a reference source, hence the construction (hdg.: ______________ ; usage: ___________)
nr916899

It could also have been cited as a reference source. In this case, however, the usage (without the middle name) could not have been indicated:

The New York Public catalog cited as a bibliographic source rather than as a reference source. Also an example of multiple usage in one source:
nr9131821

When citing the date of search in a database, cite the month, day, and year, in any form (e.g. March 6, 1992 or 6 March 1992) as long is cited in full:
nr9217472

Cite only the part pertaining to the heading in the 100 field of the authority record being established. The actual title portion heading in the LC record was:
‡t Pièces, ‡m organ ‡n (1862). ‡p Grande pièce symphonique. ‡p Allegro non troppo e maestoso.
nr9138558

The LC record has a typographical error. The heading was: Galpin, Francis Williams, 1858-1945. Errors such as this should be cited in the correct form, and notification of the error should be sent to LC.
nr9215778

Citing UK MARC records

The date of birth was found in a UKM record. It could not be verified elsewhere and was needed to resolve a conflict.
From Richard Hunter at LC: "I have recorded two decisions from Desc Pol (1987 and 1988): one to the effect that UKM records should be treated like member contributed records in OCLC, the other to the effect that there was no problem with citing a specific heading in the "Serial Record way (see example at the bottom of DCM Z1, p. 29), which would end up with a citation like "UK MARC xxxxxxx." While the variation you ask about is a variation, I do not see a problem with it. Of course it could also be cited as 'OCLC (followed by date).'"

Citing dates from an order slip

MCD 22.17: When an item being cataloged is accompanied by a dealer's order slip that gives a date for the composer, and the date does not appear in the item itself and has not otherwise come to light, record the date in the composer's name authority record in the 670 "Sources found" field for the item being cataloged, giving "Harrassowitz slip," [Blackwell slip, etc.] as the location. Do not include in the heading for a composer a date whose only source is a dealer's slip, unless the date is needed to resolve a conflict and an unsuccessful attempt has been made to find confirmation of the date in reference sources.

n88630844

This information is sometimes given in a separate 670 field in both new and changed records:

Indicating location of information cited from the item being cataloged

Books and scores | Sound recordings | Video recordings | Multi-volume items

Include a colon before the indication of location (e.g.: [Title]: ‡b t.p. [data])

Books and scores

nr9214750

nr977030

n89637693

n0077331

nr9144709

nr9534147

The titles given in the 670 were taken from individual captions within the item:
no9620525

nr9314122

nr9214151

nr9211577

n0077766

The preliminary pages in this item are not numbered:
nr9231190

The information in the 670 is taken from at least three different locations in the score. Follow Z1 (19): Generally use "etc." to avoid giving more than two locations or a sequence of locations:
nr922996

More than two locations can be cited if the cataloger feels it is important:
n85283448

n87887393

n9588356

This item is a UMI photocopy of a dissertation. The fuller name information is taken from the half title, which was added by UMI:
nr931209

Either style may be used: "p. 4 of cover" or "back cover":

n944244