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MARC holdings for Music Collections

MARC holdings for Music Collections

Last content review: 2026-06-02

See also

For general technical services policy, including indicators and Alma information, see

Delimiter

Usage

$b

Library code: $b music

$c

Location code: $c musmain. Other location codes listed below

$t

Copy number, when there is more than one copy, goes in $t.

$h

The class number goes in $h.
When there are two cutter numbers, the first cutter number goes in $h
When there are three or more cutter numbers, all but the last cutter goes in $h

$i

The remainder of the call number goes in $i
When needed, the plus sign or double plus sign should be the last element of $i

$m

For call numbers with a plus sign, include $m Oversize
For call numbers with a double plus sign, include $m Folio

$x

Holdings notes (private): used for change history related to inventory or call number, or other information not for use in Discovery

$z

Holdings notes (public facing): used for supplemental information about holdings not better expressed elsewhere (e.g. in 866)

Location codes for music:
musmain (Music stacks)

musref (Reference room)

musrec (Recordings) - CD-ROM, CD, DVD, Blu-Ray, LP

musreci (Recordings, in-building use) - Audiocassette, VHS, Flash drive

museq1 (Loanable equipment - 1 day) - DVD-R players

museq2 (Loanable equipment - end of day, in-building use) - Headphones

musnew (New books)

musper (Periodicals - Room 4)

musmic (Microforms)

musoff2 (Music Tech Services - Reference)

musres (Reserves - Information desk)

HSR:
mushsr (HSR Collection)
mushsrref (HSR reference)
musohm (OHAM)
musrar1 (rare materials that live in the Music Library)
musrar2 (used to be for rare M and ML; not used anymore)
muszzz (no longer used; once used for desk copies in people’s offices and for withdrawn/discarded copies; most of the MFHD are suppressed)

LSF (LSF Locations use library code “lsf”)
lsfohmr (OHAM)
lsfmus (LSF music general collection)
lsfmusr (LSF rare music materials including HSR materials, except for individual recordings)
lsfhsrr (LSF HSR individual recordings)
lsfmusrecr (LSF Music general collection sound recordings)

Examples of MARC holdings (with Alma style delimiters)

Multiple copies

For an item with multiple copies, add $t 1, $t 2, etc. to the holdings record:

852 0 0 $b music $c musmain $t 1 $h M1001 B415 op.21 $i K1
852 0 0 $b music $c musmain $t 2 $h M1001 B415 op.21 $i K1

  • Change copy number to 2 in the item record, as well.

Multi-volume items

852 0 1 $$b music $$c musmain $$h M126 L387 $$i G9+ $$m Oversize
866 4 1 $$8 0 $$a v.1-v.10

  • See Gap and non-gap breaks; line breaks for incomplete holdings.

Multiple copies of multi-volume items

852 0 1 $$b music $$c musmain $$t 1 $$h M23.5 O74 $$i B6+ $$m Oversize
866 4 1 $$8 0 $$a v.1-v.2

852 0 1 $$b music $$c musmain $$t 2 $$h M23.5 O74 $$i B6+ $$m Oversize
866 4 1 $$8 0 $$a v.1

 

Item records

Record enumeration designations go in the ENUM field in the Voyager item record

  • The nonchronological scheme used by the publisher on the bibliographic unit to identify the individual bibliographic units of a serial and to show the relationship of a bibliographic unit to the serial as a whole.

Record chronological designations go in the CHRON field in the Voyager item record

  • The chronology is the different types of dates used by the publisher on the work to identify the individual bibliographic unit of a serial (for example, date of coverage, date of publication, date of printing, or date of reprinting).

Including part captions is preferred.

  • A caption is an alphabetic word or phrase attached as a prefix to the enumeration data that describes the type of data (for example, volume, Band, Heft, part, number, or tome)

  • It is sufficient to transcribe the caption only at the beginning of the range to save space.

  • In the absence of a caption, a generic one should be supplied, e.g. "v." The main objective is to make the Status line intelligible for the patrons to the extent possible.