Introduction

For general collections, this process should only be used when item-specific information needs to be added to the holdings records of specific titles in a bound-with resource. In all other cases, including serials and multi-parts, prefer the “host-and-components method” (see Bound-withs (host-and-components structure)).

For special collections bound-withs that require an 866 (i.e., serials or multi-volume monographs), always follow the method below.

Important (transfers): This method uses handles to link component records to primary records. Because it does not make use of a shared holdings record, keep in mind that any location change on the primary record will not change the location on the guest records automatically.

Bibliographic Description

1. Gather and prepare the bibliographic records for all components of the bound-with.

   1. With bound-with in hand, look up titles in Alma. Keep a list of the 245 $a and the MMS ID for each record.

   2. If records for the components are not found in Alma, search OCLC Connexion or WMS. Find and/or create a record for each components of the bound-with.

      1. Export records found or created in Connexion or WMS to Alma.

      2. Keep a list of the MMS ID and titles of each component export from Connexion or WMS.

2. Retrieve all components of the bound-with in Alma and add them to the MDE.

Primary Holdings Record

1. Select a bibliographic record to serve as the primary record. Since the procedure does not make use of a shared holdings record, the primary/guest designation is somewhat arbitrary. The primary record will generally be the first title in the physical volume, but under some circumstances it might be more useful to designate another title as the primary record.

2. Create a new holdings record for the primary record.

3. Add the following note in the holdings record: 852 $z Bound with

4. Go to the bibliographic record for the first guest title and copy enough of the title to allow for a reasonable search. A reasonable search means that a patron would be able to retrieve the record using the title as given in the 852 $z.

5. Go to the primary holdings record. Paste the title of the first guest record into the holdings record’s 852 note: “852 $z Bound with [guest title]

   • Special collections specific instrustions: $z Bound with [x] other title[s]. To view other title search by call number: [call number]

6. Create a space after the first title, followed by two dashes, followed by a space (similar to the punctuation in a 505).

7. Follow steps 4 to 6 for the remaining titles that are bound (or filmed) together.

8. The $z note should be adjusted depending on the nature of the resources bound together in the physical item. For serials and multi-part monographs, the note should include the volume and/or numbering of the items bound together.

9. Add local notes as appropriate (see separate instructions below for adding local notes for Special Collections Technical Services).

Guest Holdings Record(s)

1. Create a holdings record for each guest record, that is, the other components of the bound-with.

2. Add to the holdings record as the last variable field: 856 42 $u https://hdl.handle.net/10079/bibid/[MMS ID of primary record] $z Click here for circulation status or to request [description of item to retrieve (title, volume, number, etc.)] bound with [description of the primary record (title, volume, number, etc.).

3. If linking to a bib that existed in the past Voyager system, the Voyager ID must be used instead of the MMS ID: 856 42 $u https://hdl.handle.net/10079/bibid/[ID of Voyager record]. When the Quicksearch handle is created, a subfield $8 containing the Alma MMS ID will automatically be generated.

   1. To identify a Voyager record, look for a 035 field in the format (CtY)[number]-yaledb-Voyager. The number is the Voyager ID.

4. The $z note should be adjusted depending on the nature of the resources bound together in the physical item (see example below for Special Collections Technical Services wording in $z)

5. To reduce the chance of transcription errors, copy and paste the handle from the Quicksearch or Alma record of the primary.

6. Add local notes as appropriate (see separate instructions below for adding local notes for Special Collections Technical Services).

7. Note that the handles are not active until Quicksearch is refreshed, usually within a day.

Item Record

• Only create an item record for the primary record.

Example 1: Serial Title Change

In this example, the serial Bulletin of the British Library of Political Science changed title to Bulletin of the British Library of Political and Economic Science . A separate record was created for the later title, but some of the issues of the earlier title were bound with issues of the later title. The bibliographic ID number for the Bulletin of the British Library of Political Science is 2423080; the earlier title will serve as the primary record. The later title, Bulletin of the British Library of Political and Economic science, bib id 2423079, will serve as the guest record.

Because this is a linear title change, the call number will be the same in the MFHDs of both the earlier and later titles.

Example 2: Two Unrelated Serials Bound Together

Issues for volume 7 and 8 of the SML copy of the serial Vector have been bound with volume 2 of the unrelated serial title David. Because volume 2 of David is not bound with Vector, and because the volumes are bound under the title David, the bibliographic record for David has been chosen as the primary record.

Special Collections Technical Services Local Notes

For instructions on Special Collections Technical Services local notes, see SCTS’s Bound-with Volumes documentation.

Tête-bêche Print Publications

Tête-bêche, also known as head to tail or dos-à-dos publications, most often include two titles that are bound upside down in relation to each other. Most of the time the volume does not have a collective title. Most often one bibliographic record is used for both titles, with a 740 analytical added entry for the second title. In addition, a 501 “with” note might be needed in the bibliographic record.

However, if the cataloger chooses to create two bibliographic records for a tête-bêche print publication, the bound-with procedures described here would apply.